Agency Administrator

Who We Are:

M is the standout choice for real estate and a name renowned for extraordinary experiences in Greater Montreal. We are the company of choice for thoughtful and discerning professionals looking to offer their clients more. Known for our forward-thinking brand, instantly recognizable aesthetic, and consistent record of results, we are sought-after for our membership of Québec’s most exceptional real estate brokers. We believe in paying attention to the smallest of details and in delivering moments of impact that leave long-lasting impressions.

Position Profile:

Reporting to the Head of Operations and Managing Director, our Administrators are the backbone of our organization and are the owners of the systems and processes needed to keep us running optimally. From ensuring that our members are confident using the systems needed to complete their transactions to managing company finances, our new Administrator will join a small team of dynamic, positive, and detail-oriented people dedicated to the success of our members and the business as a whole.

Responsibilities:

  • Daily duties include:

    • Managing all invoicing, accounts payable, and accounts receivable for our broker membership (related to property transactions);

    • Managing accounts payable and accounts receivable with company suppliers and partners;

    • Managing all items pertaining to membership dues;

    • Communicating with and providing support to our broker members for all transaction-related inquiries

 

  • Our administrative team ensures that all daily, weekly and monthly reports and records are updated and shared appropriately.

  • Based on the nature of the role, our team of admins develop strong relationships with our community of brokers. With this in mind, they liaise regularly with our Operations, Member Experience, and Creative Projects departments to ensure that we’re capturing and celebrating all relevant milestones and good news.

  • We are a supportive team and as a result, it is important that we are all well-versed in each others’ roles where possible. With this in mind, in order to ensure that should a position need covering due to planned or unplanned absences, we have reliable procedures in place to do so in an exceptional way. Our admins are all trained as hosts as well.

Remuneration

The annual salary for this position is based on a full-time (40 hours per week) schedule and paid in bi-weekly instalments, and is dependent on applicant experience. 

Location & Work Schedule:

This is an in-person position working out of our corporate office in Pointe-Claire. 

The work week will be assumed as Monday to Friday from 9am to 5pm (excluding weekends and statutory holidays), with a 1-hour lunch break (taken sequentially within the department).  It is understood that admins adjust their arrival time to settle in and start work at 9am.

As you may also be called upon to assume hosting responsibilities, you may be offered opportunities to work member-related events or meetings that are hosted in our locations but which fall outside of normal business hours. In these circumstances, you will be presented with the option of overtime pay.

Vacation & Paid Sick Leave:

The administrator is allotted 2 weeks of vacation annually, subject to the approval of your line manager. Unused vacation days will carry over to the subsequent year, for a total ‘banked’ amount of no more than 5 additional days. Any unused days above the 5-day cap will be paid out by the employer by the end of the year unless otherwise agreed to by the employer. Paid vacation days are subject to increase in-line with tenure.

The administrator is entitled to a maximum of 6 personal days per year. The employer may approve additional personal days at their discretion. In instances of prolonged illness or injury all personal days may be taken concurrently with the provision of a doctor’s signature.

Office

Pointe-Claire

Department

Administration

Type

Entry